E-COMMERCE SOLUTIONS
Order #VX-24871
- Workflow in progress
01
Order received
02
Order record and dispatch instruction
03
Picking, checking and packing
04
Automatic documents based on business rules
05
Submission to GİB and delivery-note invoicing
works more efficiently
is traceable
can scale
01 THE UNSEEN SIDE OF E-COMMERCE
E-commerce operations automation uses software to manage the back-office processes that begin after an order is received. Verimix transfers marketplace orders to your ERP, automatically creates dispatch and preparation instructions, generates delivery notes and invoices according to business rules, and connects e-Fatura, e-Arşiv and e-İrsaliye processes to GİB, the Turkish Revenue Administration, or an authorized service provider. You keep your existing marketplace application and ERP.
Transferring orders to your ERP
Customer, product, pricing, payment and address information must be captured in complete records.
Coordinating dispatch and preparation
The order must reach the right team, and products must be picked, checked and prepared for dispatch.
Creating delivery notes or invoices
Each order requires the right document, using the correct numbering series and information.
From delivery note to invoice
Shipments issued with a delivery note must be invoiced later, with documents submitted to GİB and their status tracked.
02 THE WORKFLOW FROM ORDER TO INVOICING
Automation tailored to your business rules receives the marketplace order and manages every operational and financial step of the sale.
Order received
Customer, product, pricing, address and payment data from the marketplace application are validated.
Transferred to ERP
Order, customer account and related commercial records are created according to company rules.
Sent for dispatch
Dispatch and preparation instructions are automatically sent to the relevant warehouse or logistics team.
Prepared for shipment
Picking, checking and packing are completed, and the ready status is sent back to the system.
e-Document created
A delivery note, e-İrsaliye, invoice or e-Fatura is automatically prepared according to business rules.
Invoicing completed
Delivery-note shipments are converted to invoices, and GİB statuses are recorded.
Keep human oversight where it is needed and automate repetitive tasks. Teams manage exceptions instead of moving records between systems, with end-to-end visibility into each order’s progress.
03 POST-ORDER OPERATIONS SOLUTIONS
01 ORDERS
Marketplace & ERP Workflow
Transfer marketplace orders to your ERP with complete data and the correct commercial parameters
- Customer account and address matching
- Pricing, payment and promotion breakdowns
- Cancellation and return scenarios
02 DISPATCH
Dispatch Instructions & Preparation
Automatically route ERP orders to the warehouse or logistics team for preparation
- Warehouse-based routing
- Picking and packing tracking
- Ready-for-dispatch status notifications
03 DOCUMENTS
Automatic Delivery Notes & Invoices
Create the appropriate document in your ERP when an order is ready
- Delivery note or invoice selection
- Numbering series and document type rules
- Missing data checks
04 GİB
Electronic Document Processes
Convert documents into statutory electronic documents through GİB or an authorized service provider
- e-Fatura / e-Arşiv routing
- e-İrsaliye submission
- Response and status tracking
05 INVOICING
From Delivery Note to Invoice
Invoice orders shipped with a delivery note at the right time, using accurate records
- Delivery note–invoice matching
- Batch or order-by-order processing
- Duplicate record checks
06 CONTROL
Traceability & Error Management
Make pending and failed transactions visible and manageable, with clear reasons for each issue
- Logging and team alerts
- Controlled retries
- End-to-end transaction history
- Less manual work
Reduce repetitive data entry, document preparation and follow-up work.
- Faster processing
Move faster from order receipt to dispatch and invoicing.
Orders are processed automatically without waiting for office hours.
04 PUT YOUR TEAM’S TIME TO BETTER USE
As order volumes grow, passing orders between departments creates delays, errors and a need for more staff. The right automation lets systems handle routine tasks so employees can focus on oversight and decisions.
- Avoid re-entering orders in your ERP and sending separate dispatch notifications.
- Start the document workflow as soon as preparation is complete, without waiting for manual intervention.
- Keep orders shipped with delivery notes from falling through the gaps in invoice tracking.
- Give order management, warehouse, logistics and finance teams the same up-to-date data flow.
05 HOW WE WORK
Process Analysis
We analyze your platforms, ERP structure, team roles, document types and exceptions together.
Workflow Design
We define data sources and destinations, business rules, checkpoints and error scenarios.
Development & Testing
We develop the integration and test it end to end against real operational scenarios.
Go-Live & Support
We manage a controlled go-live, monitor the workflow and provide improvements and support as needed.
06 YOUR QUESTIONS
Frequently Asked Questions
Isn’t a marketplace application enough to run e-commerce operations?
Marketplace applications make it easier to manage products and orders across sales channels. Transferring orders to ERP, sending them for dispatch, preparing them, creating statutory documents and converting delivery notes into invoices where needed are separate operations. Verimix designs and automates this back-office workflow.
Can we keep our existing marketplace application and ERP?
Yes. We analyze the APIs, services and data structures of your existing systems. Where suitable technical access is available, we build an automation layer between them with business rules tailored to your organization.
How are dispatch and order preparation automated?
Once an order is transferred to your ERP, a task is automatically created for the warehouse or logistics team. When picking, checking and packing are complete, the ready-for-dispatch status is recorded in the system and triggers the next document step.
Can delivery notes and invoices be created automatically?
Yes. Delivery notes or invoices can be created automatically according to order type, customer, shipment and company rules. Orders shipped with delivery notes can be converted to invoices at a defined time.
Are electronic documents and GİB processes included?
MORE EFFICIENT TOGETHER
Let’s accelerate your e-commerce operations
Tell us about your systems and current order workflow. Together, we’ll identify manual steps and create an integration roadmap tailored to your business.